1. YOUR RIGHTS

2. INFORMATION WE MAY COLLECT FROM YOU

3. COOKIES

4. USES OF THE INFORMATION

5. DISCLOSURE OF INFORMATION

6. WHERE WE STORE YOUR DATA

7. RETENTION PERIOD

8. COMPLAINTS

9. CHANGES TO THE POLICY

 
1. YOUR RIGHTS
We ( “VidOps” ) are committed to respecting your privacy. This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting www.vidops.com you are accepting and consenting to the practices described in this policy. Further information on our use of personal data is made available to people completing our contact us form or booking a project with us when they do so through those parts of our website.

For the purpose of the Data Protection Act 1998 (the "Act"), the data controller is Polar Create Limited.

1.1 The right of access

1.1.1 You may obtain confirmation if we hold your Personal Information and copies of any Personal Information we hold by contacting us. A charge will normally be made for the provision of such confirmation or copies.
1.2 The right to rectification

1.2.1 You may request personal data be rectified if it is inaccurate or incomplete by contacting us.
1.3 The right to erasure

1.3.1 You may request your personal data be erased at any time by contacting us. There are very limited grounds for us refusing a request for erasure of personal data but we reserve the right to refuse a request and will communicate the reason.
1.4 Other rights

You may have other rights in respect of your Personal Data but we do not believe that such rights apply to the purposes that Personal data is collected and processed by us. These rights are the right to data portability and the right to object. Should you consider that you have and wish to exercise such rights in respect of any Personal Information we hold please contact us.
2. INFORMATION WE MAY COLLECT FROM YOU
2.1 We may collect and process the following data about you:

2.1.1 Information you give us. You may give us information about you by filling in forms on our site or by corresponding with us by phone, e-mail or otherwise. The information you give us may include your name, address, e-mail address and phone number, and employer.
2.1.2 Information we collect about you. With regard to each of your visits to our site we may automatically collect the following information:
2.1.3 information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time), technical data including internet protocol (IP) address, your login data, browser type and version, operating system and platform, and other technology on the devices that you use to access the website;
2.1.4 pages you viewed;
2.1.5 page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs);
2.1.6 methods used to browse away from the page; and
2.1.7 any phone number used to call our customer service number;
3. COOKIES
3.1 Our site uses cookies to distinguish you from other users of our site. This helps us to provide you with a good experience when you browse our site and also allows us to improve our site.

3.2 A cookie is a small text file which is placed onto your device when you access our site. We use cookies on our site to recognise you whenever you visit the site;

3.3 carry out research and statistical analysis to help improve our content services and to help us better understand our customer requirements and interests; and

3.4 make your online experience more efficient and enjoyable.

3.5 The information we obtain from our use of cookies will not ever contain your personal data.

3.6 In most cases we will need your consent in order to use cookies on this site. The exception is where the cookie is essential in order for us to provide you with a service you have requested.

4. USES OF THE INFORMATION
4.1 We use information held about you in the following ways:

4.2 Information you give to us. We will use this information:

4.3 to provide you with the information and services that you request from us;

4.4 to send you a welcome email to verify your information when you register with the site and other emails for the purposes of providing any services, or promotions to you. Please note that you may opt out of emails and calls that are not directly related to a project. Please contact us if you would like to opt out;

4.5 to provide you with information about services or products we offer that are similar to those that you have already enquired about;

4.6 to provide you with information about our products and services we feel may interest you.;

4.7 to notify you about changes to our services; and

4.8 to ensure that content from our site is presented in the most effective manner for you and for your computer.

4.9 Information we collect about you. We will use this information:

4.10 to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;

4.11 to improve our site to ensure that content is presented in the most effective manner for you and for your computer;

4.12 to allow you to participate in interactive features of our service, when you choose to do so;

4.13 as part of our efforts to keep our site safe and secure; and/or

4.14 to make suggestions and recommendations to you and other users of our site about products or services that may interest you or them.

4.15 Information we receive from other sources. We may combine this information with information you give to us and information we collect about you. We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).

5. DISCLOSURE OF INFORMATION
5.1 We may share your information with selected third parties including:

5.2 Business partners, suppliers and subcontractors for the performance of any contract we enter into with them or you;

5.3 In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;

5.4 If VidOps or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets; and/or

5.5 If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our Terms and Conditions and other agreements; or

5.6 To protect the rights, property, or safety of VidOps, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

6. WHERE WE STORE YOUR DATA
6.1 The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

6.2 For cloud storage of our data, including your Personal Data, we will only use service cloud suppliers who are certified under the EU-US Privacy Shield Framework.

6.3 Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

6.4 The website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

7. RETENTION PERIOD
7.1 We will retain your personal information whilst it remains pertinent to our legitimate commercial interests. So, we will retain Personal Information of customers and suppliers and employees of customers and suppliers whilst the individual remains a customer or supplier or connected with a customer or supplier. We will retain Personal Information of potential customers whilst the individual responds to a request to confirm continued interest in the our products and services. We have different retention periods for different categories of information. You can contact us for further details about this if you would like more information.

8. COMPLAINTS
8.1 If you are not happy with the way we have handled your information, you may contact us to complain. We treat all complaints very seriously and shall respond to you within 30 days at the latest.

8.2 If you are not satisfied with the way your complaint was handled, you may be able to refer your complaint to your local data protection regulator. For example, in the United Kingdom this is the Information Commissioner’s Office.

9. CHANGES TO THE POLICY
9.1 Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

Contact

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to privacy@vidops.io.

10. THIRD PARTY PROCESSORS

Our carefully selected partners and service providers may process personal information about you on our behalf as described below:

“Digital Marketing Service Providers
We periodically appoint digital marketing agents to conduct marketing activity on our behalf, such activity may result in the compliant processing of personal information. Our appointed data processors include:
(i)Prospect Global Ltd (trading as Sopro) Reg. UK Co. 09648733. You can contact Sopro and view their privacy policy here: http://sopro.io. Sopro are registered with the ICO Reg: ZA346877 their Data Protection Officer can be emailed at: dpo@sopro.io.”

See our privacy policy for details on cookies and privacy
 
VidOps understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits this website, polarcreate.com and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.

About us

our Site is owned and operated by Polar Create, a limited company registered in England under company number 09836498.

Registered address: Swift House, Ground Floor, 18 Hoffmanns Way, Chelmsford, Essex, United Kingdom, CM1 1GU.

Main trading address: Unit 009 242 Acklam Road, W10 5JJ

Data Protection Officer: Alasdair Brenninkmeijer

Email address: accounts@vidops.cio

OUTLINE

INTERPRETATION

1. REGISTRATION AND VETTING

2. OFFER AND ACCEPTANCE OF PROJECTS

3. VIDOPS PLATFORM

4. PROJECT MANAGEMENT AND DELIVERY

5.  ADDITIONAL AGREEMENTS FOR SERVICES

6. CUSTOMER CONTENT AND ASSETS

8. TERMINATION

10. PAYMENT

11. FORCE MAJEURE

12. FINAL NOTE

 
OUTLINE
This VidOps Creatives Agreement (“Agreement”) is made between VidOps and the individual or entity providing photography, videography, production, post production, editing,  processing or other services (“You” the Creative; “VidOps” and “You” may each be referred to). VidOps grants You the privilege of participating within its Vendor Network and working with VidOps’ Customers on pursuant to the terms of this Agreement.

In accepting projects, providing services, and/or submitting work hereunder, You expressly acknowledge and agree to be bound by the terms and conditions of this agreement. You acknowledge that You are accepting the terms of this agreement electronically, which has the same force and effect as an agreement signed in writing. You expressly agree and accept any amendments or modifications to this agreement if You continue accepting projects, providing services and/or submitting work hereunder after being notified of any such amendments or modifications by any means described in this agreement. You expressly agree to maintain confidentiality as set forth in this agreement with respect to both VidOps and VidOps’ customers in this legally binding contract.

Ensure you read and understand The Agreement each time you accept a new project as you are bound to the terms outlined in The Agreement, The Policy and the completion of the Project Brief.

INTERPRETATION

The definitions and rules of interpretation in this clause apply in The Policy and The Agreement.

The Agreement  | The legally binding contract per project accepted between You (the Creative freelancer) and VidOps, which is subject to these terms and may be updated from time to time;

The Creative Policy  | The legally binding contract between You and VidOps which you agree to when signing up, which is subject to these terms and may be updated from time to time;

Project Brief | The job and description of a job or job(s) which created a work package between You, VidOps and the Customer and any other Creative(s);

The Customer | A Customer of VidOps who pays VidOps directly for production services;

1. REGISTRATION AND VETTING
You are a freelance, independent contractor and not our employee. You are free to explore other employment opportunities provided that your obligations to us and your employer do not conflict.

1-1 For the avoidance of doubt, you will not be construed as an employee of us for any purpose whatsoever, but you are performing your services purely as an independent service provider.

1-2 Further, you and us shall not be construed as being joint venturers, shareholders, employer/employee, agent/servant.

1-3 You have no power or authority to bind us to any obligation, agreement, debt or liability.

1-4 Upon an extension of an offer to contract for a Project Brief, You agree to deliver the Services in accordance with the following agreements (1) Project Brief; (2) This Agreement and (3) the Terms & Conditions on the VidOps Website.

1-5 You may be required to submit certain information relating to Your skills, competencies, and previous work. You represent and warrant that all information provided to VidOps shall be true and accurate. VidOps will review Your information and, in its sole discretion, determine whether to include You within its network of creatives. If You are included in the network, You shall become familiar with the VidOps platform, process and guidelines for the performance of Projects and interaction with VidOps and VidOps’ customers (each ''Customer’’).

2. OFFER AND ACCEPTANCE OF PROJECTS
2-1 VidOps may offer one or more Project Brief (each may be more than one a “Project” or “Job” and each time You accept is a new “Work Contract” under this Agreement) to You. Each offered Project requires certain photography, videography, production, post production, processing or other services. For each such Project, VidOps shall identify a scope of work, timeframe and/or budget for Your successful completion of the Project.

2-2 You agree to accept only those Projects that You: (a) have the required experience and expertise to perform; and (b) can complete and deliver within the specified timeframes and budget. If You accept a Project but later determine that You cannot complete the Project within the specified timeframe and/or budget, You shall immediately and directly inform VidOps and shall forfeit any claim for compensation if this falls within 48 hours of the first session of the Project.

2-3 You agree to fulfil any/all projects you subsequently accept to the best of your ability. All services You perform and all materials or other deliverables You produce for each Project, including any raw footage, will be deemed as “Assets” You may be matched to a project based on the competencies outlined during the vetting process and you agree to fulfil any/all projects you subsequently accept to the best of your ability if these skills are included on your VidOps portfolio.

3. VIDOPS PLATFORM
3-1 You shall be given access to VidOps platform and any supporting application(s) to use in the planning and management of the Project, maintenance of Your profile, submission and request of feedback, and financial processing (the “Platforms”).

3-2 You shall keep strictly confidential any usernames and passwords for access to the Platforms (or any portion thereof), shall not allow any other person to access or use the Platforms utilising Your username or password, and shall access or use the Platforms solely for the purposes detailed under the Agreement. If the security of Your username(s) or password(s) is compromised in any way, or if You suspect that it may be, You shall immediately contact VidOps. Title, ownership rights, and intellectual property rights in the Platforms shall remain in VidOps, its licensors and/or other providers.

4. PROJECT MANAGEMENT AND DELIVERY
4-1 For each Project, You agree to:

Complete the Project as defined by Customer and VidOps in a professional manner and in  accordance with all schedule and/or budget considerations;
  (B) Provide responses to all VidOps and/or Customer communications promptly and within a timely manner. You agree that no communication will be left unanswered for more than 6 hours;

  (C) Use the Platform to manage the Project;

  (D) Upload all Invoices to the VidOps Workspaces for financial processing;

  (E) In accordance with Section 9 and pursuant to VidOps or Customer’s direction, return or destroy all Customer materials and final works upon demand, termination of the Agreement, or within ninety (90) days after uploading the required files to VidOps, whichever occurs first in time;

  (F) Immediately report any changes in scope, mistakes, accidents, mishaps, disagreements with Customers, or any other occurrence that falls outside the normal course of business of a Project.

4-2 You agree to deliver all Assets within the stated time on the Project Brief or the Work Contract. Delivery of Digital Assets must be made by uploading through the VidOps Platform. Third party transfers may be requested in time sensitive situations, but all assets must be delivered through the platform to fulfil the terms of the contract specified in the Project Brief. Delivery is complete when Digital Assets are uploaded to the Platform or as described in the Video Project and the Assets have been approved by VidOps. The specifications of the Assets should be within the limits set forth in the Project Brief. If these Assets are not approved and are not up to VidOps quality controls You agree to be subject to the terms set out in 8-2.

4-3 No drugs or alcohol during contracted hours or within 5 hours pre-shoot. No harassment. No bribes. No stealing customers. No discussing payment terms with customers or outside the platform. Dress acceptably, and be clean.

4-4 We are committed to fostering an environment that is respectful and free from harassment and discrimination against any stakeholder, including creators, brands, employees, and Customers. We do not tolerate harassment of or discrimination against any of our employee(s), Customers, or third-party service provider(s). Your conduct impacts our reputation and is a reflection of our brand.

4-5 Accordingly, you agree to follow and ensure that all of your personnel (i.e., those who work for you either as employees or subcontractors) will follow a professional level of conduct, including but not limited to:

completing each Work Contract and its requirements with integrity and the highest standards of professional conduct;
treating and communicating with our Customers, their employees, and our employees, with respect, courtesy, and professionalism;
refraining from performing any Project and/or communicating with our Customer(s) and employees while under the influence of mind-altering substances including but not limited to drugs or alcohol;
refraining from requesting or accepting anything of value from our Customers, or third-party service providers;
refraining from directly or indirectly soliciting any of our Customers for the purpose of securing additional work to the detriment of our business relationship with our Customers;
refraining from discussing the terms of the project for which you have been hired, including terms of compensation, with anyone other than us;
maintaining a clean and professional personal appearance when working on a project.
4-6 If you are not able to comply with our Code of Professional Conduct, please notify us. You agree that your violation of this Code of Professional Conduct is a material breach of these terms, which entitles us to terminate these terms immediately without further reference to you.

5.  ADDITIONAL AGREEMENTS FOR SERVICES
5-1 In connection with providing certain services to the Customer as an independent contractor, You may be asked to enter into a unique Services Agreement (e.g., Statement of Work, Master Services Agreement and/or Marketplace Services Agreement) with us and or the Customer. If You enter into a Services Agreement, then the terms and conditions of any such Services Agreement will apply to You in addition to these Terms of Use. To the extent that there is a conflict between these Terms of Use and any Services Agreement, the Services Agreement will govern.

5-2 Don’t speak ill of us. Take it up with us directly so we can address the issues. You shall not, at any time during the Term and thereafter without limit in time, disparage us or any of our officers, directors or employees or otherwise take any action that reasonably be expected to adversely affect our reputation. For purposes of these Terms, “disparage” shall mean any negative statement, whether written or oral, about us or any of our partners, Customers, Creatives or employees.

5-3 Working with VidOps means we need to communicate and collaborate together. We will never spam you. Please provide accurate means of contact information. By establishing an Account with us, you agree to communicate with us via our Platform and receive communications from us via email, phone, text message and/or push notifications. We will not send you any promotional emails if you opt out of this in your Account Marketing Preferences. You may not be able to unsubscribe from receiving essential Service-related and Account-related informational (transactional) emails from us.

5-4 You acknowledge that we or our Customer may provide Confidential Information to you in connection with your use of the Services or participation in a Video Project Brief including, but not limited to our Platform, App, identity of our Customers, including any of our Customer’s, names, phone numbers, addresses, e-mail addresses, campaign, Video Project Brief, history, preferences, pricing information and other information regarding a Customer’s products, services, or initiatives, or other topics of the Project Brief and all other information which we consider to be confidential and proprietary or any special treatment that you may receive (which we reserve the right to provide in its sole discretion to any creator)

5-5 You agree and undertake to:

not use the Confidential Information for any purpose other than for the purposes of the Job and/or Work Contract;
not disclose to any party, whether a person, a firm or a corporation, any or all of the Confidential Information, without our prior written consent;
take all steps to prevent any reproduction, duplication and/or copying of the Confidential Information by any person;
take all steps to ensure that documents and items of work-in-progress (if any) that embody the Confidential Information are kept in a secured storage area;
surrender and return all or any of the Confidential Information and any notes, memoranda or the like including any copies thereof to us on our written demand or on the expiry or termination of the Work Contract;
acknowledge that the Confidential Information and all rights therein are and shall remain the sole and exclusive property of us and/or the Customer; and
not make or publish any news releases or make any announcements or denial or confirmation in any medium concerning this Agreement or any part of the Services, in any manner, advertise or publish the same in the medium, without our prior written consent.
5-6 You agree to organise your Professional Liability Insurance for all Job(s) and Work Contracts and understand (as You are not an employee of VidOps) You are not covered by our Employees Liability Insurance.

6. CUSTOMER CONTENT AND ASSETS
6-1 Customer may provide You with content, including raw footage, trademarks and service marks, for inclusion within the Work (the “Customer Content”). You shall have a non-exclusive, sub-licensable, royalty-free, limited license to use the Customer Content solely in connection with Your performance of Your obligations pursuant to this Agreement. Customer shall retain exclusive ownership and all right, title and interest in and to all Customer Content provided to You hereunder. Except in the creation of the Project, You shall have no right to use any Customer trade name, trademark or service mark without the express written permission from VidOps.

6-2 You will not share or publish online any content created for VidOps or our Customers, without written permission from VidOps. All Digital Assets that you provide should be original and/or belong to you, and should be delivered to us where it is created for the Project Brief.

6-3 You represent that you are the author and the owner of the Assets that you create pursuant to the Project Brief and Job(s).

6-4 You warrant that the Assets and all the intellectual property comprising the  Assets do not infringe the intellectual property rights or any other rights of a third party.

6-5 You agree to assign all the rights to the Assets that you create pursuant to the Project Brief and Job to us and agree that we will be the sole beneficial owner of the entire right, title and interest in and to all and any intellectual property rights conceived, originated, or made by you in the course of Job. You undertake to waive all rights to any of these intellectual property rights inclusive of all moral rights and like rights that may be recognised in any part of the world to the fullest extent permissible under law. You further agree not to challenge our ownership, rights, title or interest in the Assets and its right to register the copyright and any other intellectual property rights, and use or license the Assets at its sole discretion.

6-6 You agree to execute any and all relevant instrument(s) as may be necessary to effectuate such a transfer so that we may register such intellectual property rights with any relevant authority, where applicable.

6-7 You acknowledge that you do not hold any intellectual property interest in the Digital Assets, including any changes, derivations, or substantially similar artwork or designs related to the Digital Assets.

6-8 You acknowledge that you will not publish, share, distribute or post online any content you provide to us pursuant to the Video Project Brief and Job. If you wish to use Digital Assets for a limited promotional purpose, you may do so only by obtaining our prior written consent by contacting VidOps directly through the Platform, or contacting the Creatives team through Chat Support.

6-9 Ownership of Job and Intellectual Property: Creative agrees that each Submission is a work made for hire. Upon Creative’s Submission of a Job, any Intellectual Property Rights in the Submission will be the sole and exclusive property of VidOps, and VidOps will be deemed to be the author thereof. If Creative has any rights to such Intellectual Property Rights that are not owned by VidOps upon Contractor’s Submission, Creative hereby automatically irrevocably assigns to VidOps all right, title and interest worldwide in and to such Intellectual Property Rights. Except as set forth below, Creative retains no rights to use such Intellectual Property Rights and agrees not to challenge the validity of VidOps ownership in such Intellectual Property Rights. Creative hereby waives any moral rights, rights of paternity, integrity, disclosure and withdrawal or inalienable rights under applicable law in and to the Submission.

6-10 When VidOps is commissioned to undertake a project for our customers we remain the first legal owner of the copyright of that work. In retaining the copyright on these outputs VidOps also retains the right to use these assets for marketing purposes.

6-11 In the process of executing our projects we will shoot a lot of raw footage that is not subsequently used. All used and unused footage remains the property of VidOps. All footage shot by Creatives for VidOps in the execution of VidOps projects remains the property of VidOps.

6-12 VidOps shall own all right, title and interest in and to the Work, including the right to copyright such Work (or any portion thereof) and the perpetual and exclusive right to exploit, and allow others to exploit, the Work in any and all media and for any and all uses, and to retain all revenue derived therefrom and to assign such rights. You waive any “moral rights” claims You may have with respect thereto. To the extent that title to any Work may not, by operation of law, vest in VidOps, You hereby irrevocably assign to VidOps all right, title and interest in and to any Work, including the right to copyright such Work (or any portion thereof).

6-13 You agree to give VidOps and any person designated by VidOps such reasonable assistance, at VidOp’s request, as is required to perfect, secure and protect the VidOps intellectual property and other rights set forth in this Section. Unless otherwise requested by VidOps [or Customer], upon the completion of the services to be performed for each Project, You shall immediately turn over to VidOps [or Customer] all Work. Nothing in this Agreement shall convey to You any right, license, title, interest in or to the Work including showcasing samples of the Work on third party or Your websites. If You would like to showcase a sample of the Work You created, You must contact VidOps for the Customer’s express written approval to do so.

8. TERMINATION
8-1 The Work Contract can be terminated if you violate the Agreement, or the terms set forth in this document. If the Customer breaches/terminates the Agreement, you will be compensated accordingly in accordance with VidOps discretion.

8-2 We reserve the right to terminate any Work Contract for the any of the following reasons:

You fail to meet the conditions and expectations outlined in their Work Contract or Video Project Brief.
Customer terminates the Project Brief resulting in termination of the Work Contract
You fail to adhere to our Creator Terms and Conditions
You engage in any physical or psychological abuse, or threatens, assaults, or harasses another person (whether sexually, racially or otherwise) during the performance of the Work Contract.
You undertake any other conduct, either during the performance of Job or otherwise, that in our opinion could damage our reputation and/or relationships.
If your Work Contract is terminated due to your not meeting the conditions and expectations of the Work Contract or Project Brief or failing to adhere to this Agreement, we reserve the right to withhold some of or all the payment of the Work Contract.
8-3 If Customer terminates the Project Brief resulting in termination of the Work Contract, we shall:

notify you as soon as reasonably possible of the termination
pay for any Jobs and Work Contracts or Job(s) already completed. However, please note that if Job or Brief is cancelled by our Customer within seventy-two (72) hours before the start of the Job or Video as defined by the Brief, only then you will be paid in full or a percentage of the cost as determined by VidOps. However, if Job or Brief is cancelled by our Customer before the above-mentioned time period, you agree that we will have discretion on the amount due to you.
partial completion of a Job will result in a reasonable partial payment determined by us in our sole discretion using the following criteria:
How much work has been completed on the Job;
The quality of the work;
The speed at which the work was delivered.
Upon termination of the Work Contract or upon our request at any other time, you will deliver to us all of the Digital Assets together with all copies thereof, and any other material containing or disclosing any Digital Assets, Third Party Information, or Confidential Information.
8-4 Upon request, and at the end of the Work Contract and/or termination of the Work Contract, you will promptly deliver to us all property or material belonging to or concerning us which is in your possession or control. This includes any keys or access cards, and any hard-copy, audio or electronic documents that relate to us or contain confidential information or intellectual property.

8-5 If you wish to terminate an upcoming work contract within 48 hours of the first session or fail to arrive to the session or are more than 30 minutes late – you agree to face a penalty charge based on a percentage of the overall project cost on the discretion of VidOps and may be suspended from working with us again.

10. PAYMENT
You agree that it is your responsibility to provide us with the correct information to be paid in a timely manner. You are responsible to report and pay for all applicable taxes.

10-1 Subject to your compliance with the Terms and the Project Brief, and upon delivery of the Digital Assets, you shall be compensated in the currency stipulated in the relevant Work Contract and upon the payment terms set out in the relevant Work Contract (“Payment”). Unless stated otherwise in the Work Contract, Payment shall be issued only upon delivery and approval of the Digital Assets. This will take approximately (2) to (10) working days – though we always aim for the former.

10-2 To facilitate Payment, you will be required to provide us with sufficient information to allow us to transfer funds to you. In order to receive payment from VidOps, you must upload a copy of your invoice and any accompanying expenses if agreed in writing (travel, parking, rental) to the Platform upon completion of the Project Brief.

10-3 You agree to provide accurate information for facilitating Payment and if we are unable to facilitate the Payment because of inaccurate information provided by you, we will inform you through reasonable means and you will have 15 days to furnish accurate information to us for facilitating Payment.

10-4 You agree to promptly return any payment to us, if the amount remitted to you is more than Payment due. You also agree to contact us on the Platform to inform us about the same.

10-5 You agree that You are responsible for all fees, such as equipment rentals, photographer fees, model fees, location fees, government fees, intellectual property clearances and consent etc. that may be incurred in connection with the Video Project Brief unless mentioned otherwise.

10-6 You further agree that you will report to all applicable government agencies as income all payments received by you pursuant to these Terms. This means you will be solely responsible for payment of all withholding taxes, social security, workers’ compensation, unemployment and disability insurance or similar items required by any government agency for any payments received by you. You are not entitled to any benefits paid or made available by us to our employees, including, without limitation, any holiday or illness payments, or to participate in any plans, arrangements or distributions made by us pertaining to any bonus, stock option, profit sharing, insurance or similar benefits.

10-7 You shall be responsible for all your own personal insurance and any insurance necessary for the performance of your services, including your equipment and personnel.

10-8 If applicable, GST/VAT is automatically added to your payment provided that GST/VAT registration number has been added to your account. By not including a GST/VAT number in your Account Invoice, you forfeit all GST/VAT payments until your Account Invoice includes your GST/VAT number. We do not take any responsibility for any tax obligations other than GST/VAT.

10-9 Expenses. You shall only be entitled to reimbursement of those categories of expenses, if any, set forth for the applicable Project. Such expenses shall be limited to reasonable out-of-pocket expenses necessarily and actually incurred by You in the performance of the services hereunder, provided that: (i) VidOps has given its prior written consent for any such expenses, including travel expenses; (ii) the expenses have been detailed on a form acceptable to VidOps and submitted to the appropriate VidOps Project Manager for review and approval; and (iii) You shall submit supporting documentation and receipts in addition to the approved expense form.

11. FORCE MAJEURE
11-1 You agree that we are not responsible for things beyond our control

11-2 In the event that any party delays or is prevented from performing its obligations hereunder due to earthquake, typhoon, flood, tidal wave, lightning, fire, plague, other epidemics, falling objects, war, hostilities, acts of terrorism, insurrection, strikes, riots, industrial dispute or any other events the occurrence and consequences of which a party is unable to prevent or avoid, this shall not constitute a breach of contract; provided that such party shall, after it is aware of its being affected by such an event, immediately notify the other party of such an event and the reasonable remedial measures that it has adopted or will adopt. The parties shall, in accordance with the extent to which the performance of this Agreement is affected by such an event, consult with each other and decide on whether or not to terminate or vary this Agreement. The provisions of this Clause do not apply to any obligations imposed with respect to the payment of monies under this Agreement.

12. FINAL NOTE
Please read these terms carefully to ensure that you understand as they contain important information regarding your legal rights, remedies and obligations.

By accepting these terms, either by checking a box indicating your acceptance of a project, establishing an account, using our services, and/or navigating our website, you agree that:

(A) You have read and understood the terms and their implication;

(B) represent that You are at least 18 years old;

(C) You can enter into a legally binding contract with VidOps; and

(D) You accept the terms and agree that you are legally bound by its terms as well as the terms of an underlying video project brief which is expressly incorporated and referenced herein. If You are entering into these terms on behalf of a company or other legal entity, You represent that you have the authority to bind such entity and its affiliates to these terms and conditions, in which case the terms “You” or “Your” shall refer to such entity and its affiliates. If You do not have such authority, or if you do not agree with these terms and conditions, you must not accept these terms and may not use the services.

(E) Subject to the conditions set forth herein, VidOps may, in its sole discretion, amend this Agreement and the other Terms at any time by posting a revised version on the Site and ask account holders to agree via email if you are registered with us.

If you are unsure as to the terms set herein, please do not proceed further and contact us for support.